Time: 12:50 for 13.00-17:00
CoDA UK is holding its next business meeting which is open to members from all the national meetings and representatives of regional groups.
Join us online/by phone to discuss national CoDA business and share news from your groups. NSC Committee Members and Group Service Representatives (GSRs) are able to vote on any motions proposed.
The meeting will follow the successful recent format of 10 minutes per agenda item, with 30 second shares from each member before a vote is taken, if one is required. Please note that there may not be enough time in the meeting to go through any written reports in detail so we ask all members to come prepared, having read the reports and agenda items in advance, so that we have time for questions, and sharing and reflection during each agenda item.
Please note, the minute taker will record any votes and actions, which we will review at the end of the meeting. Any references to individuals are on a first name basis only. If you do not wish to be mentioned by name in th minutes, please make this clear to the minute taker.
Please join the zoom call just before 1pm
Join Zoom meeting
Meeting ID: 857 1637 8916
Or dial on one of the numbers below
+44 330 088 5830, +44 131 460 1196 , +44 20 3481 5237,
+44 20 3481 5240, +44 20 8080 6591, +44 20 8080 6592
Everyone is welcome to join, so please do share this communication at your groups.
If you have any further questions please feel free to contact us at email@example.com.
We look forward to seeing you on Saturday 6th August.
|Agenda Item||Start Time||End Time|
|1. Welcome, moment’s silence, Preamble, 12 Steps, 12 Traditions, 12 Service Concepts and sharing guidelines. |
Reminder of 30 second time out with serenity prayer if anyone requests.
Appointment of a spiritual timekeeper. (20 mins)
|2. Introductions and Feelings check. |
(individual only, i.e. not service, subcommittee or group reports) (20 mins)
If any groups wish to bring reports or questions, please raise them at item 10. AOB is at item 11.
|3. Request for a member to take minutes.|
Establish voting entity (5 mins)
|4. Matters arising from May minutes|
Are there any questions arising? Any updates?
|5. Treasury report (to follow) (30 mins) |
Report and addendum attached
Questions for Treasurer from last NSC:
1. What is the NSC’s prudent reserve and when did CoDA UK NSC last make a 7th tradition donation?
2. How does 2022 compare to 2018 for donations?
3. Is there any information on the possible outstanding dept to CoDA Literature?
Carried forward from last NSC – Charitable status – update
Carried forward from last NSC – meeting funding (start-up and return to face-to-face)
|6. Reports and updates from members in service (only when agreed in advance – significant matters, discussion needed, etc) 30 second timed shares following verbal reports||2.10|
|6a. Sponsorship Committee – Report attached|
Results of group conscience regarding safeguarding issue discussed at last NSC – and proposal that these statemetns be added to the CoDA Safeguarding Policy Document (vote required):
1. Sponsors do not ever give advice on medication in any circumstances, even if they are trained professionals. The only person who can give advice on medication is the sponsee’s own medical professional.
2. That only CoDA Approved literature be used in sponsoring.
|6b. Member Networks/CoDA Outreach Groups – no report this meeting||2.20|
|6c. Literature – no report this meeting|
|6d. PLI – Report to be attached|
Update on insurance policy
Does the previous proposal (cover all UK meetings) still need discussing at a future NSC?
|6e. Website & meetings list – no report this meeting|
|6f. Comms – no report this meeting|
|6g. Public Information – no report this meeting|
|6h. CoDA Teen – no report this meeting|
|6i. North Region – report attached|
|6j. London & South East Region – report attached|
|7. CoDA Service Conference update (5 mins)||2.50||2.55|
|10-MINUTE BREAK (may be moved if earlier timings change)||2.55||3.05|
|8. Service positions vacant (20 mins)|
Discussion if needed; votes
Key positions vacant:
– Literature Secretary
– Public Liability Insurance
All available service positions, including shared ones:
|9. Pre-submitted agenda items (55 mins)|
10 minute each or more at Chair’s discretion;
30 second timed shares
|9a. Draft Mission statement of NSC (10 minutes)|
Please read supporting document: NSC Members Guidelines 2022 draft for updating – for discussion.
|9b. CoDA UK charity registration (10 minutes)|
“Where we’re up to” statement (as noted in May minutes) & discussion
|9c. Agenda request, proposal: Support groups to 3 months or 13 weeks, by way of a donation, not a loan. Announce in all WhatsApp groups and to GSRs by email that 3 months/13 weeks of rent for Face to Face meetings is to be made available.|
|9d. Agenda request, proposal: The PLI to cover all groups or else no groups. The NSC does not enter into a legal contract between itself and the group whose payment doesn’t result in being added by the underwriters, therefore why is the NSC not providing cover across the board, whether payment is forthcoming or not?|
|9e. Agenda request: Safeguarding issue & emergency group conscience of Sponsorship Committee (please read supporting document) – vote required on sending out email and possibly temporary service role.||4.20|
|10. Groups/GSRs/Members (25 minutes)|
– Group reports & questions
– Possible topic to discuss – lack of service in many groups
|11. Any Other Business (15 minutes)||4.35||4.50|
|12. Agree actions onscreen so minutes can be circulated straight away (5 mins)||4.50||4.55|
|13. Agree date of next meeting – 5th November? |
|9. Close – Promises and long form Serenity Prayer |
The following agreed proposals from recent NSC meetings may guide us in our service:
20th March 2021 NSC meeting
Agenda item 1 – That the minutes to NSC meetings be limited to the proposals/votes only and relevant committee member’s reports detailing business information e.g. Treasurer’s Report/PI/Hospitals and Institutions.
The minutes will include ‘dissenting voices’ which will be specifically relayed to the secretary after the vote; the comments will be attributed to the member who made them.
Abstain – 0
Against – 0
In favour – 15 Motion carried
5th December 2020 NSC meeting
Agenda item 15 – For this and the next NSC meeting we go with a majority vote i.e. the total of the in-favour votes is greater than the sum of the against and abstentions. The total of the votes is based on how many people are in the meeting and eligible to vote. Abstentions are made as members don’t have the confidence to make a yes or no decision
so need to be accounted for.
Abstain – 1
Against – 0
In favour – 9 Motion carried
5th December 2020 NSC meeting – Agenda item 7
Propose that when discussions diverge away from the agenda item, the Chair can clarify with the sharer the new discussion point and raise it as an independent AOB item added to the end of the meeting or a sub-
committee to discuss the item and report back to the NSC.
Abstain – 2
Against – 0
In favour – 8 Motion carried