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4th Feb 2023 – CoDA UK NSC Annual General Meeting

Time: 10:00-15:00
With fellowship from 15:00-16:00

CoDA UK is holding its next business meeting which is open to members from all the national meetings and representatives of regional groups. This meeting will be the AGM, which we haven’t held for a couple of years, and all members are invited to join us to hear and discuss annual reports from all areas of service work, and to join in fellowship afterwards.

Join us online/by phone to discuss national CoDA business and hear how service in CoDA UK happens. NSC Committee Members and Group Service Representatives (GSRs) are able to vote on any motions proposed. There will be time for questions about the NSC and any aspect of service and our work in the fellowship time after the main meeting ends at 3pm. You can read more about service on the NSC here.

The meeting will follow the successful recent format, with 30 second shares from each member before a vote is taken, if one is required. Please note that there may not be enough time in the meeting to go through any written reports in detail so we ask all members to come prepared, having read the reports and agenda items in advance, so that we have time for questions, and sharing and reflection during each agenda item.

Please note, the minute taker will record any votes and actions, which we will review at the end of the meeting. Any references to individuals are on a first name basis only. If you do not wish to be mentioned by name in the minutes, please make this clear to the minute taker.

There is no requirement to attend the whole meeting – feel free to drop in at any time during the day. We ask that you put your name and home group (if you have one) in the chat, and please mention if you’re a GSR so we can keep track of the voting entity for any items which require a vote.

AGM Reports – for meeting

Important point – please read through the attached reports before attending the meeting. We have a lot of business to attend to and there may not be time to go through every report in detail during the meeting, so it’s important that members have some understanding of what’s being discussed in advance – especially those who can vote (NSC committee members, GSRs and anyone voted by their group to be acting GSR for the day).

Reports for 2023 – AGM
Agenda for 2023 – AGM (pdf)
Notes from Nov 2022 – meeting

Please join the zoom call just before 10am or drop in any time

Join Zoom meeting 

Meeting ID: 857 1637 8916
Password: 874688

Or dial on one of the numbers below
+44 330 088 5830, +44 131 460 1196 , +44 20 3481 5237,
+44 20 3481 5240, +44 20 8080 6591, +44 20 8080 6592

Everyone is welcome to join, so please do share this communication at your groups. 

If you have any further questions please feel free to contact us at communications@codauk.org

We look forward to seeing you on Saturday 4th February. 

Agenda ItemStart TimeEnd Time
1. Welcome, moment’s silence, Preamble, 12 Steps, 12 Traditions, 12 Service Concepts and sharing guidelines.
Reminder of 30 second time out with serenity prayer if anyone requests.
Appointment of a spiritual timekeeper. (20 mins)
10.0010.20
2. Introductions and Feelings check in (15 mins)
Individual only, i.e. not service, subcommittee or group reports – if any groups wish to raise questions, please do so in AOB, item 9.
Establish voting entity
10.2010.35
3. November NSC Minutes (5 mins)
Minutes attached. Are there any questions arising? Any updates?
10.35 10.40
4. Subcommittee & service areas
Reports, updates and any plans for year ahead (including any budget requirements) from members in service
30 second timed shares following verbal summary of reports
4a. Sponsorship Committee (15 mins)
Report attached at page 1
ACTION from last NSC: The Sponsorship Committee will consider:
– guidance for sponsees on where they can look for support.
– concern about sponsors being able to sponsor from Step 5 but may not have enough recovery.
and come back with any future proposals.
These actions will be picked up by the new sponsorship committee.
10.4010.55
4b. Member Networks/CoDA Outreach groups (15 mins)
No report as no-one in service at the NSC
10.5511.10
4c. Literature (5 mins)
No report as no-one in service at the NSC
11.1011.15
4d. PLI (15 mins)
Decision to be taken on renewals in 2023 and beyond.
ACTION from last NSC: Questions raised for Rochelle to look into and this item will be brought back to NSC if required.
11.1511.30
4e. Website & Meetings; 4f Comms (15 mins)
Report attached page 2-3
11.3011.45
15-minute break (may be moved if earlier timings change)11.4512.00
4g. Public Information (15 mins)
Report and proposals attached page 4-5

Proposal 1: Introduce formal support/budget, so that the PI Committee can send Conference-endorsed book samples to institutions expressing interest in starting CoDA meetings in facilities.
Proposal 2: To agree a figure to introduce formal support/budget, so that the PI Committee can attend recovery events to take Conference materials and present CoDA ESH to professional teams.

Decisions on finances will be taken during the Treasury report section
12.0012.15
4h. CoDA Teen (5 mins)
no report as no-one in service at the NSC
12.1512.20
4i. North Region (15 mins)
report attached at page 6
12.2012.35
4j. London South East Region (5 mins)
report attached at page 6
12.3512.40
5. CoDA Service Conference information attached at page 7
– What is CSC and why do NSC send Delegates? (5 mins)
– Need to vote for 2 CSC Delegates and an alternate to be our Voting Entity (VE) for 2023 (10 mins)
Report from last year’s CSC
12.4012.55
6. CoDA UK Treasury Report (45 mins)
report attached pages 8-10

ACTIONS from last NSC:
a) Treasurer to include a recommendation on 7th Tradition donations from NSC at each AGM (large excess at present) – discussion and vote required
(b) A sub-group will form to look into setting up a Charitable Incorporated Organisation (CIO) with Rochelle: Emma, Philip, Gillian, Hil, Sam and report back to the next meeting.
A WhatsApp/email group will be set up to take this forward. Concerns raised on GDPR, Safeguarding Commission reporting – sub-group need to look into this and report back.
Minutes from committee meeting 19-1-23 are attached at
Appendix B pages 11-12

(c) PayPal account and written guide, ‘How To Set up an
Anonymous PayPal Account’. A short and long guide to this are attached at Appendix B pages 13-14
12.551.40
15-minute break (may be moved if earlier timings change)1.401.55
7. Service positions vacant (25 mins)
Discussion if needed; votes
Key positions vacant:
– Literature Secretary
– Meetings List Coordinator
– Sponsorship Rep & Committee Members
– Vice Chair
– CSC Delegates
– General NSC Members, including email responders, internal comms people, website coordinators (including volunteers to develop the service pages), public information team and more.
All available positions, including shared ones:
https://codauk.org/nsc-service-positions/
1.552.20
8. Agenda items 30 second timed shares
No additional agenda items have been received for this meeting
9. Any Other Business (20 mins)
If no time to cover all items of AOB, please submit to next NSC meeting in May
2.202.40
10. Agree actions onscreen so minutes can be circulated straight away (10 mins)2.402.50
11. Confirm date of next meeting (5 mins)
Sunday 7th May, 1-5pm
(or Saturday 6th May (Coronation Day) or Saturday 13th May)
2.502.55
12. Close – (5 mins)
Promises and long form Serenity Prayer
All are welcome to stay on the call for fellowship and questions about NSC service. We can set up breakout rooms if members would like to chat in smaller groups about different aspects of service.3.004.00

Previous meeting minutes are published here.

The following agreed proposals from recent NSC meetings may guide us in our service:

20th March 2021 NSC meeting
Agenda item 1 – That the minutes to NSC meetings be limited to the proposals/votes only and relevant committee member’s reports detailing business information e.g. Treasurer’s Report/PI/Hospitals and Institutions.
The minutes will include ‘dissenting voices’ which will be specifically relayed to the secretary after the vote; the comments will be attributed to the member who made them.
Abstain – 0
Against – 0
In favour – 15 Motion carried

5th December 2020 NSC meeting
Agenda item 15 – For this and the next NSC meeting we go with a majority vote i.e. the total of the in-favour votes is greater than the sum of the against and abstentions. The total of the votes is based on how many people are in the meeting and eligible to vote. Abstentions are made as members don’t have the confidence to make a yes or no decision
so need to be accounted for. 
Abstain – 1
Against – 0
In favour – 9 Motion carried

5th December 2020 NSC meeting – Agenda item 7
Propose that when discussions diverge away from the agenda item, the Chair can clarify with the sharer the new discussion point and raise it as an independent AOB item added to the end of the meeting or a sub-
committee to discuss the item and report back to the NSC.
Abstain – 2
Against – 0
In favour – 8 Motion carried