Time: 12:50 for 13.00-17:00
CoDA UK is holding its next business meeting which is open to members from all the national meetings and representatives of regional groups.
Join us online/by phone to discuss national CoDA business. NSC Committee Members and Group Service Representatives (GSRs) are able to vote on any motions proposed.
The meeting will follow the successful recent format, with 30 second shares from each member before a vote is taken, if one is required. Please note that there may not be enough time in the meeting to go through any written reports in detail so we ask all members to come prepared, having read the reports and agenda items in advance, so that we have time for questions, and sharing and reflection during each agenda item.
Please note, the minute taker will record any votes and actions, which we will review at the end of the meeting. Any references to individuals are on a first name basis only. If you do not wish to be mentioned by name in the minutes, please make this clear to the minute taker.
Please join the zoom call just before 1pm
Join Zoom meeting
Meeting ID: 857 1637 8916
Password: 874688
Or dial on one of the numbers below
+44 330 088 5830, +44 131 460 1196 , +44 20 3481 5237,
+44 20 3481 5240, +44 20 8080 6591, +44 20 8080 6592
Everyone is welcome to join, so please do share this communication at your groups.
If you have any further questions please feel free to contact us at communications@codauk.org.
We look forward to seeing you on Saturday 5th November.
| Agenda Item | Start Time | End Time |
|---|---|---|
| 1. Welcome, moment’s silence, Preamble, 12 Steps, 12 Traditions, 12 Service Concepts and sharing guidelines. Reminder of 30 second time out with serenity prayer if anyone requests. Appointment of a spiritual timekeeper. (20 mins) | 1.00 | 1.20 |
| 2. Introductions and Feelings check in (individual only, i.e. not service, subcommittee or group reports) (15 mins) If any groups wish to bring reports or questions, please raise them at item 10. AOB is at item 11. | 1.20 | 1.35 |
| 3. Request for a member to take minutes Establish voting entity (5 mins) | 1.35 | 1.40 |
| 4. Matters arising from August NSC minutes Minutes attached. Are there any questions arising? Any updates? Draft Mission statement of NSC – vote required for this to be uploaded to the website – please read supporting document attached: NSC Members Guidelines 2022 draft (updated following last NSC – amendments are in red) (15 mins) | 1.40 | 1.55 |
| 5. Treasury report (30 mins) Report and addendum Questions for Treasurer from last NSC: i). What is the NSC’s prudent reserve and when did CoDA UK NSC last make a 7th tradition donation? ii). How does 2022 compare to 2018 donations? iii). Is there any information on the possible outstanding debt to CoDA Literature? Carried forward from last NSC – Charitable status – update Carried forward from last NSC – meeting funding (startup-up or return to face-to-face) | 1.55 | 2.25 |
| 6. Reports and updates from members in service preferably circulate in advance, or brief verbal bullet points only and any questions arising from these (5 mins each) | ||
| 6a. Sponsorship Committee – Report attached Results of group conscience regarding safeguarding issue discussed at last NSC – and proposal that these statements be added to the CoDA Safeguarding Policy Document (votes required): 1. Sponsors do not ever give advice on medication in any circumstances, even if they are trained professionals. The only person who can give advice on medication is the sponsee’s own medical professional. 2. That only CoDA Approved Literature be used in sponsoring. (15 minutes) | 2.25 | 2.40 |
| 6b. Member Networks/CoDA Outreach Groups – no report this meeting | ||
| 6c. Literature – no report this meeting | ||
| 6d. PLI – Report attached i). Update on insurance policy ii). Does the previous proposal (cover all UK meetings) still need discussing at a future NSC? | 2.40 | 2.50 |
| 6e. Website & meetings list– no report this meeting | ||
| 6f. Comms – no report this meeting | ||
| 6g. Public Information – no report this meeting | ||
| 6h. CoDA Teen – no report this meeting | ||
| 6i. North Region – report attached | ||
| 6j. London & South East Region – report attached | ||
| 10-minute break (may be moved if earlier timings change) | 2.50 | 3.00 |
| 7. CoDA Service Conference update (20 mins) Written report to follow | 3.00 | 3.20 |
| 8. Service positions vacant (10 mins) Discussion if needed; votes Key positions vacant: – Secretary – Literature Secretary – Public Liability Insurance All available service positions, including shared ones: https://codauk.org/nsc-service-positions/ | 3.20 | 3.30 |
| 9. Agenda items , carried forward from last NSC or newly submitted 30 second timed shares | ||
| 9a. Proposal from LSER on 7th Tradition Funds See also written report from LSER. Vote required. 1. Request that the NSC takes over the LSER bank account again and holds the remaining £3000 as a reserve for such time as the LSER resumes as a committee. (15 minutes) | 3.30 | 3.45 |
| 9b. Proposal from Treasurer on Paypal Request attached. 1. For the NSC to have a Paypal account into which groups may pay their donations, and out of which a Zoom account can be serviced by direct debit. – To connect the Paypal account to the bank account – To name the Paypal account: NSC Treasurer CoDA UK. Not to add a DONATE button on the webpage, so as not to invite rogue / member / non-group donations 2. Write a guide “How To Set up an Anonymous PayPal Account”, which could be published onto the website, or not, if groups want guidance. | 3.45 | 4.00 |
| 9c. NSC meetings in 2023 And whether to hold an AGM (15 minutes) | 4.00 | 4.15 |
| 10. Any Other Business (30 minutes) | 4.15 | 4.45 |
| 11. Agree actions on screen so minutes can be circulated straight away. (10 minutes) | 4.45 | 4.55 |
| 12. Date of next meeting – n/a, to be decided at 9c | 4.20 | 4.35 |
| 13. Close. Promises and long form Serenity Prayer (5 minutes) | 4.55 | 5.00 |
Previous meeting minutes are published here.
The following agreed proposals from recent NSC meetings may guide us in our service:
20th March 2021 NSC meeting
Agenda item 1 – That the minutes to NSC meetings be limited to the proposals/votes only and relevant committee member’s reports detailing business information e.g. Treasurer’s Report/PI/Hospitals and Institutions.
The minutes will include ‘dissenting voices’ which will be specifically relayed to the secretary after the vote; the comments will be attributed to the member who made them.
Abstain – 0
Against – 0
In favour – 15 Motion carried
5th December 2020 NSC meeting
Agenda item 15 – For this and the next NSC meeting we go with a majority vote i.e. the total of the in-favour votes is greater than the sum of the against and abstentions. The total of the votes is based on how many people are in the meeting and eligible to vote. Abstentions are made as members don’t have the confidence to make a yes or no decision
so need to be accounted for.
Abstain – 1
Against – 0
In favour – 9 Motion carried
5th December 2020 NSC meeting – Agenda item 7
Propose that when discussions diverge away from the agenda item, the Chair can clarify with the sharer the new discussion point and raise it as an independent AOB item added to the end of the meeting or a sub-
committee to discuss the item and report back to the NSC.
Abstain – 2
Against – 0
In favour – 8 Motion carried